POHODA: invoice import and export

1. Move invoices from the portal into POHODA

Download received and issued invoices in bulk for a chosen period, or one at a time from the invoice detail.

1. 1
   In the portal open Exports (left menu, address /dashboard/exports). Choose the company; if you like, narrow the period From date / To date and the direction (Received and sent, Received only, Sent only).
2. 2
   In the Accounting software formats section click Download on the POHODA (.zip) tile. The file peppol-pohoda.zip downloads.
3. 3
   Unzip the file. It contains:

   • pohoda_faktury.xml – issued invoices, credit notes and debit notes (the Vydané faktúry agenda)
   • pohoda_naklady.xml – received invoices, credit notes and debit notes (the Prijaté faktúry agenda)
   • _preskocene.txt – documents the format cannot carry, with the reason for each
4. 4
   In POHODA open Súbor → Dátová komunikácia → XML import/export…. In the wizard choose Súbor (a single XML) or Zložka (several files), put the path to pohoda_faktury.xml or pohoda_naklady.xml into the „Vstupný priečinok alebo súbor (request)“ field and finish. The result is in the Response subfolder and in the Súbor → Dátová komunikácia → XML log agenda. The optional „Kontrola duplicity dávok“ prevents a second import of the same file. Source: vendor documentation ↗
5. 5
   If a document is missing, look into _preskocene.txt: every omitted document has its reason there (see What the format cannot carry). Nothing is left out silently.

One invoice: in the invoice detail, section Accounting data, use Export this document to… and pick POHODA. A selection: tick documents in the invoice list, choose POHODA in the Accounting software field of the bar below the list and click Download.

2. Send invoices issued in POHODA through Peppol

You keep issuing invoices in your program. You upload its export to the portal and the portal delivers them to your customers through the Peppol network, with a delivery receipt and the report to the Financial Administration.

1. 6
   In POHODA open Fakturácia → Vydané faktúry → filter the invoices to send → right mouse button in the table → Export do XML… → „Vytvoriť XML pre import späť do programu POHODA“. The user XML export exports only the filtered records of the currently displayed agenda; the resulting file is a dataPack the portal reads. Source: vendor documentation ↗
2. 7
   In the portal open Send e-invoice and the Bulk send tab; the direct link /dashboard/invoices/new?tab=bulk opens the tab with the POHODA tile already selected. Otherwise click the tile and choose Select.
3. 8
   Choose the Company (sender) and upload the exported files; you can select several at once. The portal imports only invoices you issued (supplier = your company); received invoices in the same file are skipped.
4. 9
   Check the preview: the portal reads the lines, recalculates the totals the same way as for a manually issued invoice and compares them with the totals in the file. If they differ by even a cent, the invoice gets an error and does not leave; fix it in the program and export again. The customer must be in the Peppol network, which you check on /overenie.
5. 10
   Click Send. Invoices leave one by one; the status and the delivery receipt are shown under Invoices – sent.

3. What the format cannot carry

The export never guesses values that the POHODA format has nowhere to store. Such a document is listed in _preskocene.txt with the reason and stays available in the portal as PDF and original XML.

• a document in a foreign currency (the program would need an exchange rate the invoice does not carry)
• a document with an advance payment offset against it
• a document with rounding of the amount payable
• a document number longer than 32 characters