Money S4 / S5: invoice import and export

1. Move invoices from the portal into Money S4 / S5

Download received and issued invoices in bulk for a chosen period, or one at a time from the invoice detail.

1. 1
   In the portal open Exports (left menu, address /dashboard/exports). Choose the company; if you like, narrow the period From date / To date and the direction (Received and sent, Received only, Sent only).
2. 2
   In the Accounting software formats section click Download on the Money S4 / S5 (.zip) tile. The file peppol-money-s4.zip downloads.
3. 3
   Unzip the file. It contains:

   • vydane/<číslo>.isdoc – issued invoices and credit notes in ISDOC 6.0.2 format, one file per document
   • prijate/<číslo>.isdoc – received invoices and credit notes in ISDOC 6.0.2 format, one file per document
   • CITAJ-MA.txt – an explanation of the folders for the accountant
   • _preskocene.txt – documents the format cannot carry, with the reason for each
4. 4
   In Money S4 / S5 open Put the .isdoc files into the folder set up for the invoice import and run the integration (the Rozšírený export a import module, REI). After loading you check and save the invoice; posting happens automatically in Money ERP. The import folder and the integration are set up by the Money ERP administrator. Source: vendor documentation ↗
5. 5
   If a document is missing, look into _preskocene.txt: every omitted document has its reason there (see What the format cannot carry). Nothing is left out silently.

One invoice: in the invoice detail, section Accounting data, use Export this document to… and pick Money S4 / S5. A selection: tick documents in the invoice list, choose Money S4 / S5 in the Accounting software field of the bar below the list and click Download.

2. Send invoices issued in Money S4 / S5 through Peppol

You keep issuing invoices in your program. You upload its export to the portal and the portal delivers them to your customers through the Peppol network, with a delivery receipt and the report to the Financial Administration.

1. 6
   In Money S4 / S5 open Invoice export from Money ERP (the REI module); exported invoices are automatically in ISDOC format. Upload the .isdoc files of issued invoices to the portal; the portal skips ISDOC received invoices. Source: vendor documentation ↗
2. 7
   In the portal open Send e-invoice and the Bulk send tab; the direct link /dashboard/invoices/new?tab=bulk opens the tab with the Money S4 / S5 tile already selected. Otherwise click the tile and choose Select.
3. 8
   Choose the Company (sender) and upload the exported files; you can select several at once. The portal imports only invoices you issued (supplier = your company); received invoices in the same file are skipped.
4. 9
   Check the preview: the portal reads the lines, recalculates the totals the same way as for a manually issued invoice and compares them with the totals in the file. If they differ by even a cent, the invoice gets an error and does not leave; fix it in the program and export again. The customer must be in the Peppol network, which you check on /overenie.
5. 10
   Click Send. Invoices leave one by one; the status and the delivery receipt are shown under Invoices – sent.

3. What the format cannot carry

The export never guesses values that the Money S4 / S5 format has nowhere to store. Such a document is listed in _preskocene.txt with the reason and stays available in the portal as PDF and original XML.

• a document in a foreign currency (the program would need an exchange rate the invoice does not carry)
• a document with an advance payment offset against it
• a credit note without a reference to the original invoice