How-to · KROS

KROS ALFA plus: invoice import and export

Verteco Peppol supports the KROS ALFA plus format in both directions: invoices that reach you through the Peppol network are downloaded as a file that KROS ALFA plus imports without retyping, and importing invoices issued in KROS ALFA plus into the portal is in preparation (send us a sample export). Amounts, VAT rates and document numbers are always taken exactly from the invoice; nothing is recalculated.

Verteco's price is public and the same for everyone (price list); fees for a module, licence or update of KROS ALFA plus are its vendor's fees agreed with the vendor.

1. Move invoices from the portal into KROS ALFA plus

Download received and issued invoices in bulk for a chosen period, or one at a time from the invoice detail.

1
In the portal open Exports (left menu, address /dashboard/exports). Choose the company; if you like, narrow the period From date / To date and the direction (Received and sent, Received only, Sent only).
2
In the Accounting software formats section click Download on the KROS ALFA plus (.zip) tile. The file peppol-alfa.zip downloads.
3
Unzip the file. It contains:
- pohladavky_<IČO>.xml – issued invoices and credit notes as receivables (the file name starts with „pohladavky“, which is how ALFA plus picks the ledger)
- _preskocene.txt – documents the format cannot carry, with the reason for each
4
In KROS ALFA plus open Firma → Importy a exporty → Import faktúr z iného programu do pohľadávok. Available from ALFA plus version 5.50. Source: vendor documentation ↗
5
If a document is missing, look into _preskocene.txt: every omitted document has its reason there (see What the format cannot carry). Nothing is left out silently.

One invoice: in the invoice detail, section Accounting data, use Export this document to… and pick KROS ALFA plus. A selection: tick documents in the invoice list, choose KROS ALFA plus in the Accounting software field of the bar below the list and click Download.

What to know before the first import

ALFA plus picks the target ledger by file name: a file starting with „pohladavky“ goes into receivables. So do not rename the file.
The export does not yet include received invoices (payables): the structure of the payables record is only in the program's help, and a guessed record could post a purchase into the wrong column.
The receivables record carries the amounts by VAT rate (vyššia, nižšia, nulová, nevstupuje do výkazu: higher, lower, zero, not entering the statement), without lines.

2. Send invoices issued in KROS ALFA plus through Peppol

Importing invoices issued in KROS ALFA plus into the portal is in preparation. Send us a sample export from the program through Support or to peppol@verteco.digital and we will add the format. Until then you can issue invoices directly in the portal (form, .xlsx or CSV following our template).

3. What the format cannot carry

The export never guesses values that the KROS ALFA plus format has nowhere to store. Such a document is listed in _preskocene.txt with the reason and stays available in the portal as PDF and original XML.

a document in a foreign currency (the program would need an exchange rate the invoice does not carry)
a document with an advance payment offset against it
received invoices (payables)
a document with more than three different positive VAT rates

Something off during the import?

Send us the message from KROS ALFA plus and the file you imported, through Support in the portal or to peppol@verteco.digital. We will fine-tune the format. You can try the whole procedure without risk in the test environment.

Other programs: MK-soft · PROLUC · POHODA · MRP-K/S · Money S3 · Money S4 / S5 · KROS OMEGA · HELIOS iNuvio / Nephrite