MRP-K/S: invoice import and export

1. Move invoices from the portal into MRP-K/S

Download received and issued invoices in bulk for a chosen period, or one at a time from the invoice detail.

1. 1
   In the portal open Exports (left menu, address /dashboard/exports). Choose the company; if you like, narrow the period From date / To date and the direction (Received and sent, Received only, Sent only).
2. 2
   In the Accounting software formats section click Download on the MRP-K/S (.zip) tile. The file peppol-mrp.zip downloads.
3. 3
   Unzip the file. It contains:

   • MRPFV.xml – issued invoices (XML MRPKSData 2.0.1)
   • MRPFP.xml – received invoices (XML MRPKSData 2.0.1)
   • _preskocene.txt – documents the format cannot carry, with the reason for each
4. 4
   In MRP-K/S open Vydané faktúry or Prijaté faktúry → the Export/Import button → Import zo súboru vo formáte XML MRP-K/S 2.0. Import MRPFV.xml in Vydané faktúry and MRPFP.xml in Prijaté faktúry. Before the first import set up an import profile (number series and VAT type for the imported documents); the import of payments can be switched off in the profile. Source: vendor documentation ↗
5. 5
   If a document is missing, look into _preskocene.txt: every omitted document has its reason there (see What the format cannot carry). Nothing is left out silently.

One invoice: in the invoice detail, section Accounting data, use Export this document to… and pick MRP-K/S. A selection: tick documents in the invoice list, choose MRP-K/S in the Accounting software field of the bar below the list and click Download.

2. Send invoices issued in MRP-K/S through Peppol

You keep issuing invoices in your program. You upload its export to the portal and the portal delivers them to your customers through the Peppol network, with a delivery receipt and the report to the Financial Administration.

1. 6
   In MRP-K/S open Vydané faktúry → select the documents with a filter → the Export/Import button → Hromadný export do súboru vo formáte XML MRP-K/S 2.0. A single invoice is exported with the same button via „Export do súboru vo formáte XML MRP-K/S 2.0“. Source: vendor documentation ↗
2. 7
   In the portal open Send e-invoice and the Bulk send tab; the direct link /dashboard/invoices/new?tab=bulk opens the tab with the MRP-K/S tile already selected. Otherwise click the tile and choose Select.
3. 8
   Choose the Company (sender) and upload the exported files; you can select several at once. The portal imports only invoices you issued (supplier = your company); received invoices in the same file are skipped.
4. 9
   Check the preview: the portal reads the lines, recalculates the totals the same way as for a manually issued invoice and compares them with the totals in the file. If they differ by even a cent, the invoice gets an error and does not leave; fix it in the program and export again. The customer must be in the Peppol network, which you check on /overenie.
5. 10
   Click Send. Invoices leave one by one; the status and the delivery receipt are shown under Invoices – sent.

3. What the format cannot carry

The export never guesses values that the MRP-K/S format has nowhere to store. Such a document is listed in _preskocene.txt with the reason and stays available in the portal as PDF and original XML.

• a document in a foreign currency (the program would need an exchange rate the invoice does not carry)
• a document with an advance payment offset against it
• a document number longer than 10 characters
• text with an apostrophe, hash sign or vertical bar in identifiers (MRP does not allow them in the XML)